Spring 2025
PLMA Conference

• Planning to register multiple conference attendees? Consider a sponsorship that includes free conference passes. View “How Do I Become A Sponsor” in the conference FAQ to learn more.
• Academic members receive 50% off the standard member registration.
• Needs-based scholarships in exchange for volunteering: A limited number of opportunities exist to volunteer at the conference in exchange for a discounted registration. Please contact Judy Knight for more information.

Learn about sponsorship opportunities here.

• All registration payments must be received one week prior to the conference. All walk-up registrations, including those for off-site events, must be paid on-site at the time of signup.
• If circumstances change and you are no longer able to attend this event, you can cancel your registration for a full refund until Monday, April 28, 2025. Cancellations received on or after Friday, May 2, 2025, will receive a 50% refund of the total registration fee.
• If you become ill after May 2, 2025 please obtain a doctor’s note documenting your illness. In this situation, you can apply your registration fee as a credit toward a future PLMA event, or you can request a refund in the form of your original payment method. Please email your doctor’s note with proof of illness to memberservices@flexload.org.
• PLMA is unable to issue refunds for no-shows.

PLMA provides breakfast and lunch each day, together with light refreshments and two receptions. You are free to make your own dinner plans anywhere you choose.

• For those flying in you may Lyft or Uber directly from the airport to the hotel.
• Parking (On-site fees)
• Valet, $35
• Self-Parking, $25

• MASKS: Please respect the space of colleagues who need to continue to wear masks.
• VALUABLES: Please do not leave your valuables and belongings unattended, at any time!
• MISSING BADGE: Please notify the PLMA Registration Desk if you notice someone at the conference without a PLMA name badge.
• SAFETY IN NUMBERS: Please walk in groups of two or more whenever you leave the hotel property.
• EMERGENCY OR MEDICAL EMERGENCY: Please notify the PLMA Registration Desk immediately, in person or by phone via Nick Philip at 317-519-9686. PLMA will summon additional help and provide you with next steps.

All attendees or others who interact with attendees must comply with PLMA’s Code of Conduct posted at Policies. Some policies are highlighted below but these are not the entirety of the policy or the Code of Conduct. You are encouraged to review the Code of Conduct in its entirety to ensure you and your organization are in compliance during PLMA events. Here are a few key highlights:

• Anti-Harassment Policy:
  PLMA is dedicated to providing a harassment-free experience for everyone, regardless of gender, gender identity and expression, age, sexual orientation, disability, physical appearance, body size, race, color, ethnicity, political position, or religion.
• Conference Promotion Policy:
  PLMA recognizes that one of the benefits of a PLMA event is the interaction among the attendees and the open environment provided. It is the intent of PLMA that participants attending PLMA events be allowed to fully participate without outside distraction.
• Anti-Trust Statement:
  PLMA’s Antitrust guidelines direct all conference participants to avoid discussion of topics or behavior that would result in anticompetitive behavior including: restraint of trade and conspiracies to monopolize, unfair or deceptive business acts or practices, price discriminations, division of markets, allocation of production, imposition of boycotts, and exclusive dealing arrangements.
• Photographs:
  Video recordings, screenshots, and still shots are taken throughout the event and may be posted afterward as conference resources. By completing registration you agreed to have your image captured and all such images may be used for PLMA promotional purposes. 

You are welcome to conduct your own special events or meetings that do not compete with PLMA’s conference agenda. To make meetings more accessible and still allow registrants to get the most out of the conference’s learning and networking opportunities, PLMA offers the following guidance for hosting sanctioned sponsor or other activities: (please also see the Conference Promotion Policy in the Code of Conduct)

Please schedule your personal and professional meetings and activities either prior to or following PLMA’s scheduled conference programming.

• Monday, May 5:
  Conference activities are scheduled for 8 to 10 pm
• Tuesday, May 6 and Wednesday, May 7:
  The conference agenda includes a 90-minute lunch during which food will be served for the first 30 minutes. Free time is available during the last hour until conference sessions resume.
• Tuesday, May 6:
  The networking reception is scheduled for 90 minutes. Food will be served during the first hour and free time will be available after the first hour.
• Wednesday, May 7:
  ULME’s Networking Dinner will end at 8 pm. Please plan personal and/or professional activities following the dinner.
• Thursday, May 8:
  The ULME meeting concludes at 4 pm. Please plan personal and/or professional activities for after 4 pm.